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Cellular Communication Device Allowance

A cellular communication device can be required by a Supervisor for an employee under their supervision that meet the eligibility requirements, which include engaging in work-related travel, being frequently out of the office on university business, the employee’s duties requiring being “on call” for essential services and/or the employee being a member of key personnel needed in the event of an emergency.

The purpose of the Cellular Communications Equipment Policy is to provide guidance regarding the acquisition and use of cellular communications equipment and associated services for University business use.    It is a monthly allowance funded from the employee’s department’s budget and is considered taxable income.   It does not, however, qualify as compensation for Teachers Retirement System (TRS) or Optional Retirement Program (ORP) contribution purposes.

The Communication Device Allowance Request Form must be completed, and the appropriate signatures acquired, then sent to the Payroll Office for processing. 

FAQ's

1. Who is eligible for the cellular communications equipment subsidy?
• Any approved employee.  To be approved, an employee must have an official business need for the device (see policy for definition) and must have the approval of his/her department head and appropriate vice president, dean or executive director.
2. How do I apply for a subsidy?
   • Complete the Communication Device Allowance Request Form and obtain the required approvals. 
3. How large a subsidy am I entitled to?
• The amount of the subsidy is determined by your department head and is dependent on the projected usage for university business.
4. Will taxes be taken out of my subsidy?
   • Yes, subsidies are taxable and hence compensation is subject to required tax withholdings. 
5. How long after I apply will my subsidy begin?
• If the approved form is submitted 10 days prior to your pay day, your subsidy will be in effect the following pay period.
6. What carriers can I use?
   • Any carrier may be used.
7. What plans are available?
• You may choose any plan.  The amount you will be reimbursed will be determined by the projected usage for university business and by your department head.
8. Can I keep my same number?
   • Yes